Voice Recording

Privacy Policy

Version 2026-10-17-draft · Effective date [to be set]

This policy explains what data we process when you record on this page, what we use it for, and your rights.

Draft: written by the product team. Before launch it must be reviewed by a lawyer familiar with the applicable law (for example Malaysia's Personal Data Protection Act, PDPA, and the law where users live). Items in [ ] are to be filled in.

1Key points

Your recording is analyzed only on your phoneYour voice is not uploaded or stored on our servers.
Only the analysis numbers are uploadedThey cannot be turned back into sound and are used only for this voice analysis.
No personal details neededThis page does not ask for your name, phone number or address.
You can cancel at any timeAfter “Cancel recording”, nothing recorded is uploaded.

2Who we are

[Company name] (“we”) provides the voice analysis service. If you have questions, contact [contact e-mail / address].

3How the recording is handled

Your voice is analyzed on your phone. The microphone is used only for the microphone check, the room check and the recording. The analysis produces pitch and volume values for each short piece of sound (over a thousand sets); our server then calculates the voice analysis results from these values, in a spreadsheet at Google (Google Sheets) that only our team can open. The recording itself stays in your phone's memory after the analysis and disappears when you close the page.

This also holds during the test phase: with the test links, only the analysis values and the data in section 4 are uploaded, never the recording.

If a recording cannot be completed (for example not enough usable voice, the time limit, or an analysis error), we still upload the analysis values and recording data of section 4, to find the cause and improve the recording system; the recording itself is not uploaded. If you press “Cancel recording”, nothing is uploaded. [lawyer to confirm]

4Data we collect

Voice analysis valuesPitch and volume of each piece of sound (over a thousand sets).Used to calculate your voice analysis results.

Recording qualityLength, volume, background noise, signal-to-noise ratio, the volume adjustment factor, and how many pieces were removed as noise.Used to check that results are reliable and to improve recording quality.

UsageThe time of each step (such as the room check, recording, pausing, cancelling and uploading), what you chose to say, the messages shown while recording, and which button you pressed and how long after. At each automatic pause, the background and voice levels.Used to improve the recording process and find why recordings were interrupted.

Sound band summaryThe average energy of the recording in about fourteen frequency bands, and how many pieces the analysis could not use because they were too quiet or their pitch was out of range (a set of numbers; they cannot be turned back into sound).Used to tell whether a problem comes from the phone, the room or our system.

Device informationDevice type and model, screen size, system and browser version, processor and graphics chip type, microphone category (not its name), and whether the phone moved slightly (to confirm it is a phone; no location is recorded).Used to confirm a phone is used and to fix compatibility problems.

User code and consent recordA user code [explain where it comes from, e.g. the login account], and the policy version you agreed to and when.Used to give the results to the right user and to show that consent was given.

We do not collect your name, phone number, address or location through this page. [If the report needs contact details, explain how they are collected and how they are kept apart from the data above.]

5What is stored on your phone

Your consent: kept only until you close the page, so you don't have to tick the box again after a reload.
Display settings: what you chose to say, the text size and the speed, for next time.

These are kept only in your phone's browser and are not uploaded. You can clear them in your browser settings. This page uses no advertising or tracking cookies.

6Sensitive data

The voice analysis serves health-related purposes and may count as sensitive personal data under the law. We process it only with your explicit consent. [lawyer to confirm the applicable law and requirements]

7How long we keep data

Voice analysis values and results, including the analysis spreadsheets at Google: [period]
Recording quality, usage and device information: [period], then deleted or anonymized
Recordings from tests: deleted after the check, at most [period]

8Security and sharing

Data is sent over an encrypted connection (HTTPS) and stored on servers with access control. We do not give your data to third parties unless the law requires it or you agree. These service providers process it for us:

Cloudflare: runs this page and stores the uploaded data (our database).
Google (Google Drive and Google Sheets): the voice analysis results are calculated and kept in a spreadsheet that only our team can open. It is named with your user code, never your name.
Telegram: our team receives technical alerts (for example when a report could not be made). They contain only our internal codes, no data about you or your voice.

These providers may store data outside Malaysia. [lawyer: where the data is stored, and the basis for transfers abroad under the PDPA]

9Your rights

You can ask to see, correct or delete your data, and you can withdraw your consent at any time; withdrawing does not affect processing before it. Contact [contact details]; we reply within [number] days.

10Children

[If users may be under 18, explain how a parent's or guardian's consent is obtained.]

11Changes to this policy

If this policy changes significantly, we will tell you on this page and ask for your consent again when needed. Every upload records the policy version you agreed to.

Back